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Contracting service providers

A number of companies specialise in providing waste management services for events. Most also can assist with planning, provision of bins and skips, staff and collection and transporting material streams for recycling or disposal. Cleaning contractors may or may not be engaged as part of this service delivery package.

Commercial waste collection companies can be directly contracted. Skips and/or front of house bins will be provided for the determined waste and recycling collection streams with the contractor responsible for transport of material for recycling or disposal.

Smaller events may find that appropriate waste and recycling services are available through their local council. Services may be offered through an event permit application, but may be limited.

Consider waste and recycling strategies that will be employed and how this may impact on servicing requirements. Ensure that a minimum three bin systems are offered by the contractor and you feel supported to implement the systems. Seek information from your service provider on:

  • provision of bins for the event and consolidation of waste for collection
  • frequency of bin changeovers
  • how collected materials are charged for
  • processing destinations for the materials collected in each stream
  • what reporting will be provided
  • staff that will be available before, during and post the event.

Some things that waste contractors will want to know from you are:

  • closed or open event and expected number of patrons
  • activities that will be taking place
  • duration of event
  • requirements on service ware for food and beverage vendors
  • size of event grounds.

A number of event service providers also can provide staff to assist patrons at bin stations.

Regional events

There may be fewer services available from commercial waste providers in regional areas, particularly for organics recycling. This is due to local processing infrastructure and larger travel distances affecting the cost effectiveness of collection services.

Regional events and venues may be able to access collection services provided by their local council or waste subsidiary, especially if an event is being held on council property through a lease or hire arrangement. Council services are generally more cost effective than commercial providers but have fewer service options available (for example, the same services as available to householders). Services vary between councils.

Waste service costs

Managing waste and recycling at an event or venue comes at a cost, regardless of whether bins are collected by a commercial operator or a local council. These costs cover staff time to collect and manage waste materials at the event or venue, as well as waste service costs. A large, but less visible cost is product wastage due to overbuying or inefficient operations. Food waste is the most common.

Collection costs

These include the costs for the drivers, trucks, bins, fuel and other administration or business costs. Charges can be either per bin lift (even if not full) or by weight collected. Collection costs may also include bin rental, depending on the contractor. Costs can vary depending on the type of material, size of the bin and location of the event and disposal or processing facility.

Processing or disposal costs

These include the costs for sorting the material, processing it into new products or resources, treating it for safe disposal, and/or disposal into landfill.

Costs vary depending on the location and type of processing or disposal facility and the quality or contamination rate of the material presented.

Costs include gate rates and the solid waste levy, which applies for receiving waste at a landfill; gate fees for diverting material to energy from waste facilities (for example, alternative fuels); and for separated material for recycling or composting.

In South Australia, costs associated with diverting material for recycling or composting are considerably less than the costs associated with disposing waste to landfill. Therefore, in addition to meeting customer expectations, there is likely to be a direct financial benefit for South Australian event organisers to divert material into recycling and composting.

This may be particularly relevant for events where a large proportion of food and service ware could be reasonably collected for processing into a compostable resource stream, thereby potentially reducing disposal and processing costs for the event.

South Australian solid waste levy costs

The South Australian solid waste levy is a charge applied to every tonne of waste disposed of in a landfill. Its purpose is to promote recycling and resource recovery and reduce the amount of waste sent to landfill. To minimise landfill costs, it is important that events and venues work towards increasing their recycling and resource recovery.

Example contract and tender clauses

The toolkit provides example Contract and Tender Clauses as a starting point for developing specific clauses or wording for agreements between parties. Not all examples presented here will suit your situation. Select the clauses that best fit your event or venue and alter the wording to suit your needs.

The examples cover:

Requests for tender – waste contracts;

Requests for tender – caterers/cleaners or other service providers; Waste target clause; Waste collection monitoring clause; Waste management system

– conference/exhibition; Vendor/stallholder obligations

– conference/exhibition; Education and training; Food and beverage vendor agreements/clauses.